Panelist Manual

ReedPop will schedule your panel based on availability and needs of the show. Panelists may request specific days and times. All requests will be considered, but final scheduling will be at ReedPop’s sole discretion. Please be advised that panel schedules may change. Panel organizers will be notified of required schedule changes.

• Names are not printed on Panelists Badges. 
• Each panelist registers for a Panelist Badge. Panels typically contain a maximum of (6) people, including the moderator. 
• If your submission consists of more than (6) six total participants, please communicate this with the Content Team at [email protected]  
• Panelist Badges are good for all days of the show. 

Panelist Badge Pickup will be at Will Call located in the Arch at 800 Pike building (Formally known as TCC). If arriving on the day of your panel, it is highly recommended that you arrive at least 1 hour early or more to ensure enough time to pick up badges and locate your panel room. 

Will Call hours for Fans, Press, Pros, and Panelists (at TCC):
Wednesday, February 28: 10:00 AM-8:00 PM 
Thursday, February 29: 8:00 AM-7:00 PM 
Friday, March 1: 8:00 AM-7:00 PM 
Saturday, March 2: 8:00 AM-6:00 PM 
Sunday, March 3: 8:00 AM-4:00 PM 

AV Room Sets and Capacity Limits Coming Soon. 

• Arch: Tahoma 1 – Panel Room 
• Arch: Tahoma 2 – Panel Room 
• Arch: Tahoma 3 – Panel Room
  
• Summit: Ballroom 1 – Main Stage 
• Summit: Ballroom 1 Lobby – Family HQ: Interactive 
• Summit: Signature Room – Family HQ 
• Summit: Room 323 – Tavern Workshops 1 
• Summit: Room 324 – Tavern Workshops 2 
• Summit: Room 327 – Tavern Stage 
• Summit: Room 335/336 – Fan Meetups 
• Summit: Room 423/424/425 – Pine Stage  
• Summit: Room 431 – Comics Panel Room 
• Summit: Room 432 – B2B Panel Room 
• Summit: Room 434 – Literary Panel Room 
• Summit: Room 444 – Cosplay Workshops 
• Summit: Room 447 – Cosplay Panel Room 

Seating Style

• Panels: 
  • Theater style seating for fans. (Chairs facing the stage.) 
• Interactive: 
  • An open area for dancing and demos! 
• Family HQ Workshops 
  • Classroom style seating for fans. (Rectangle tables, with chairs, facing the front.) 
• Tavern and Cosplay Workshops: 
  • Round banquet tables with seating for fans. 

• It is crucial for panels to start and end on time. If your panel starts late, it still ends on time. 
• Each panel is 1 hour in duration. 
• Arrive to your Panel Room at least 15 minutes in advance of your start time to ensure a smooth setup and tech check. 
• There are 15-30 min breaks in between each panel.  
• As soon as the panel before yours concludes, you may begin setting up for your Panel. 

• An ELMO – document style camera is available upon request. 
• Laptops ARE provided. 
  • Bring your assets on a USB flash-drive. 
  • You may bring your own laptop, if preferred. 
• Adapters are not provided. Bring your own USB adapter. 
  • Example: USB-C to HDMI 
• Wired microphones, tv screen or projector screen.  
  • Wireless mic are available on request [and subject to approval] before the show. 
  • Any podium includes a podium mic. 
• If you have any tech issues, please identify a crew member or AV technician in the room/area. 

Have an emergency on-site? Tech issue? Panelist Badge Issue? Stuck in line before your panel? Please don’t hesitate to contact our On-Site Help Phone: (475)-266-6191. This phone number accepts texts and calls between Thurs 8:00 AM – 8:00 PM, Fri-Sat 8:00 AM – 12:00 AM, Sun 8:00 AM – 5:00 PM. Inquiries are preferred via text message and may have a delayed response time. However, a quick response is the priority. Inquiries pre-show must be made by email to [email protected]. Please include ECCC in the subject line. 

In between each panel there are 15-30 minute breaks. This provides ample time to set up your presentation and start your panel on time. If you feel like you need more time to test your presentation, we have limited/first-come, first-served availability to schedule tech checks before the event starts. If you would like to request a tech check, please contact the Content Team at [email protected] and include ECCC in the subject line. 

Panels may be filmed/recorded for ReedPop and Popverse purposes only. Panelists cannot make requests to have ReedPop film/record their panels. The decision on which panels are filmed is the sole decision of ReedPop and Popverse. Filmed/recorded panels are to be published on the Popverse website, YouTube, and social media pages at its discretion, and some of which may be for paid Popverse members/con digital ticket-holders only. Popverse has exclusivity rights of filmed/recorded panels for up to 90 days from the date of the panel. 

What is Popverse?
Popverse is a comics + pop culture entertainment website focusing on that delectable media people come to conventions for, with breaking news, expert commentary, and engrossing conversations with people behind the things we all love. Popverse is the exclusive home for filmed panels from New York Comic Con, Emerald City Comic Con, C2E2, MCM Comic Con, and other ReedPop shows. 

Want to view discounted rates for all the hotels we have to offer? Find the perfect room and rate for you. All our ECCC official hotels are located only a short distance from the venue.

Reservation Deadline is February 2, 2024* 

Learn more and book at: https://www.emeraldcitycomiccon.com/en-us/about/hotels-parking/official-hotels.html 

*ReedPop does not pay for Panelist lodging, transportation, meals, etc.

https://seattleconventioncenter.com/parking-garage-information

Emerald City Comic Con is welcoming to individuals of all abilities and is a fully accessible event. ADA Entrance, Credentials, ADA Desk, and Additional Services can be found at: https://www.emeraldcitycomiccon.com/en-us/about/ada-assistance-program.html 
 
For any specific ADA questions and your panel, please contact [email protected] with ECCC in the subject line. 

Masks are not required but encouraged.

For information about ECCC’s health and safety guidelines, please visit: https://www.emeraldcitycomiccon.com/en-us/about/faq-policies/safety-security-and-wellness.html

Media kit and logos here: https://www.emeraldcitycomiccon.com/en-us/industry/brand-guide.html