Panelist Manual

• Names are not printed on Panelists Badges.
• Each panelist registers for a Panelist Badge. Panels typically contain a maximum of (6) people, including the moderator.
  • If your submission consists of more than (6) six total participants, please communicate this with the Content Team at [email protected]
• Panelist Badges are good for all days of the show.
• There is no panelist lounge or green room.

Panelists who filled out the panelist registration form can pick up their badges at Will Call, located on level 4 of the Arch building during these hours:

• Wednesday, March 5 – 8:00 AM – 7:00 PM

• Thursday, March 6 – 8:00 AM – 7:00 PM

• Friday, March 7 – 8:00 AM – 7:00 PM

• Saturday, March 8 – 8:00 AM – 7:00 PM

• Sunday, March 9 – 8:00 AM – 4:00 PM

• Arch Building Level 4 – Main Stage
  • Capacity 2,900
• Summit Building Level 5 Ballroom 1 – The Tavern Stage
  • Capacity 300
• Summit Building Level 5 Ballroom 1 – The Tavern Workshops
  • Capacity 45
• Summit Building Level 5 Overlook – Fan Meetups
  • No A/V available; Open Space
• Summit Building Level 5 Signature Room – Pine Stage
  • Capacity 600
• Summit Building Level 4 Room 448 – Interactive space
  • Ability to play music through an AUX cord on your own device
• Summit Building Level 4 Room 447 – Cosplay Workshops
  • Capacity 48 
  • Mic, screen, laptop, sound for presenters
  • Power at each table round table
• Summit Building Level 4 Room 424 – Family HQ Workshops
  • Capacity 36 people, classroom style
  • Mic and sound available, no screen for presentations. There will be (2) easels with drawing pads and art supplies for the space
• Summit Building Level 3 Room 347 – Panel Room
  • Capacity 125
• Summit Building Level 3 Room 346 – Panel Room
  • Capacity 125
• Summit Building Level 3 Room 345 – Panel Room
  • Capacity 125
• Summit Building Level 3 Room 343 – Panel Room
  • Capacity 300
• Summit Building Level 3 Room 342 – Panel Room
  • Capacity 125
• Summit Building Level 3 Room 327 – Panel Room
  • Capacity 400
• Summit Building Level 3 Room 348 – Workshop Room
  • Capacity 42
• Summit Building Level 3 Room 320 – Panel Room
  • Capacity 340
• Summit Building Level 3 Room 330 – Social Gaming Room
  • Capacity 48

• It is crucial for panels to start and end on time. If your panel starts late, it still ends on time.
• 🆕Each panel is 45 min in duration unless you requested a longer time slot and were approved for one.
• Arrive to your Panel Room at least 15 minutes in advance of your start time to ensure a smooth setup and tech check.
• There are 15-30 min breaks in between each panel. This provides ample time to set up your presentation and start your panel on time.
• As soon as the panel before yours concludes, you may begin setting up for your Panel.

• An ELMO – document style camera is available upon request. 
• Laptops ARE provided. 
  • Bring your assets on a USB flash-drive. 
  • You may bring your own laptop, if preferred. 
• Adapters are not provided. Bring your own USB adapter. 
  • Example: USB-C to HDMI 
• Wired microphones, tv screen or projector screen.  
  • Wireless mic are available on request [and subject to approval] before the show. 
  • Any podium includes a podium mic. 
• If you have any tech issues, please identify a crew member or AV technician in the room/area. 

Panels may be filmed/recorded for ReedPop and Popverse purposes only. Panelists cannot make requests to have ReedPop film/record their panels. The decision on which panels are filmed is the sole decision of ReedPop and Popverse. Filmed/recorded panels are to be published on the Popverse website, YouTube, and social media pages at its discretion, and some of which may be for paid Popverse members/con digital ticket-holders only. Popverse has exclusivity rights of filmed/recorded panels for up to 90 days from the date of the panel. 

What is Popverse?
Popverse is a comics + pop culture entertainment website focusing on that delectable media people come to conventions for, with breaking news, expert commentary, and engrossing conversations with people behind the things we all love. Popverse is the exclusive home for filmed panels from New York Comic Con, Emerald City Comic Con, C2E2, MCM Comic Con, and other ReedPop shows. 

Want to view discounted rates for all the hotels we have to offer? Find the perfect room and rate for you. All our ECCC official hotels are located only a short distance from the venue.

Reservation Deadline is February 10, 2025* 

Learn more and book at: https://www.emeraldcitycomiccon.com/en-us/about/hotels-parking/official-hotels.html

*ReedPop does not pay for Panelist lodging, transportation, meals, etc.

https://seattleconventioncenter.com/parking-garage-information

Emerald City Comic Con is welcoming to individuals of all abilities and is a fully accessible event. ADA Entrance, Credentials, ADA Desk, and Additional Services can be found at: https://www.emeraldcitycomiccon.com/en-us/about/ada-assistance-program.html 
 
For any specific ADA questions and your panel, please contact [email protected] with ECCC in the subject line. 

For information about ECCC’s health and safety guidelines, please visit: https://www.emeraldcitycomiccon.com/en-us/about/safety-security-and-wellness.html

Media kit and logos here: https://www.emeraldcitycomiccon.com/en-us/industry/brand-guide.html

Have an emergency on-site? Tech issue? Panelist Badge Issue? Stuck in line before your panel? Please don’t hesitate to contact our On-Site Help Phone: (475)-266-6191. This phone number accepts texts and calls between Thurs 8:00 AM – 8:00 PM, Fri-Sat 8:00 AM – 12:00 AM, Sun 8:00 AM – 5:00 PM. Inquiries are preferred via text message and may have a delayed response time. However, a quick response is the priority. Inquiries pre-show must be made by email to [email protected]. Please include ECCC in the subject line.