Operations
Content
Rules & Regulations 2025
This section provides rules, guidelines, and specify what an exhibitor can and cannot do with their booth space. These rules and guidelines are based on the physical characteristics of the exhibit hall, the intent to be equally fair to all exhibitors, and the safety of all concerned. Please review these rules and plan your display accordingly as variances will not be granted prior to the Show or on-site.
Your Tasks & Order Deadlines
Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information. Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.
Note the DISCOUNT DEADLINE DATES - completing these early can save you up to 30%.
GES is the Official General Contractor of ECCC and will maintain an Exhibitor Service Center during set-up, show days and dismantle. All other official show contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.
Any General Contractor questions, please call GES at (800) 801-7648 or visit GES ONLINE ORDERING.
Notice to Exhibitors Regarding Non-Official Contractors
The companies listed above have been appointed as the only Official Contractors providing the stated services for this event. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.
Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.
Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.
Audio Visual
Contractor: Reaction AV
Due: February 20, 2025
Booth Carpet & Furnishings
Contractor: GES
Due: February 11, 2025
Booth Cleaning
Contractor: GES
Due: February 11, 2025
Catering
Contractor: SCC/Aramark
Due: February 10, 2025
Exhibitor Appointed Contractor
Contractor: RX Global
Due: February 6, 2025
Electrical
Contractor: SCC/Edlen
Due: February 10, 2025
Exhibitor Insurance
Contractor: Risk Strategies
Due: N/A
General Contractor
Contractor: GES
Due: February 11, 2025
Hanging Signs
Contractor: GES
Due: February 11, 2025
Material Handling
Contractor: GES
Due: February 11, 2025
Rigging
Contractor: GES
Due: February 11, 2025
Security
Contractor: Howard Security Solutions
Due: February 3, 2025
Telecommunications
Contractor: SCC/Smart City
Due: February 10, 2025
Operational Documents & Order Forms
Please click here to view a full list of operational documents and order forms for your reference.
Supplier A-Z
This is a comprehensive list of Official Suppliers of Emerald City Comic Con 2025. If you do not see a supplier's name in this list when you receive correspondence then you are not ordering from an Official Supplier. Please consult the list below or contact the Operations team if you are in any doubt.
WARNING: Unsolicited Marketing Communications
It has come to our attention that our customers are increasingly being targeted by companies claiming to supply exhibitor/visitor/participant lists and details relating to our events and products at a cost. Be vigilant – this data is likely fraudulent. If you receive any such unsolicited offers, please do not respond unless you have checked with us first.
RX Global does NOT sell or pass your data to any third party without your permission.
Move In + Out Guidelines
ECCC continues to expand into both buildings of the Seattle Convention Center. Please consult your building or exhibit hall assignment for specific building navigation.
Summit Building
1009 Olive Way
Seattle, WA 98101
Arch Building
705 Pike Street
Seattle, WA 98101
EXHIBITOR MOVE IN/OUT HOURS
Move in:
Tuesday, March 4 8:00 AM - 6:00 PM
Wednesday, March 5 8:00 AM - 6:00 PM
Move out:
Sunday, March 9 5:00 PM - 11:55 PM
Monday, March 10 8:00 AM - 11:00 AM
Move out reminder: POVs should utilize the designated Hand Carried Freight area to unload/load as vehicle heights + garage limits allow. If your delivery vehicle is larger than the limit, you will need to go to the marshaling yard first to be dispatched to the loading dock. The loading docks will be managed by GES, and they will be unloading/loading all freight that arrives there. Any freight that GES handles will incur material handling charges. Please reach out to GES to get a material handling quote
PERSONALLY OWN VEHICLE (POV) OPTIONS
OVERALL POV OPTIONS:
Direct to Show-site POV Deliveries - Oversized Vehicles
You must check into the marshaling yard and not go direct to the loading docks. They will inquire about which building you are assigned and will be dispatched as dock spaces become available. Marshaling Yard address + details here.
Once you are dispatched from the Marshaling Yard to your designated SCC building, you will have 1 hour to unload/load your freight. Your vehicle will need to move immediately after unloading to allow other exhibitors access.
Summit Loading Dock Address
1715 Boren Avenue
Seattle, WA 98101
Map + Driving Directions
Arch Loading Dock Address
1315 Hubbell Place
Seattle, WA 98101
Map + Driving Directions
You must go to the marshaling yard first to enter the loading dock.
New Arch Move in/out dock notes
There will be NO parking/unloading/loading on the Skybridge or outdoor truck bridge this year. All vehicles and move in/out activity will need to take place within the designated dock spaces. SCC dock staff will direct vehicles to the approved working area. We appreciate your attention to unloading/loading within one hour to accommodate as many exhibitors as possible.
Direct to Show-site POV Deliveries - Hand Carried Freight
SCC has a temporary small vehicle delivery area within its facilities. This space is reserved by Show Management to allow safe access for exhibitors to transport materials to and from their exhibit areas. Show Management will publish the dates and times established for the operation of Hand Carried Freight (HCF) in advance but please adhere to your Target Move-In times for when you are allowed to move into your booth/area. Please consult your building/exhibit hall assignment and refer to the designated maps/directions for specific building navigation. Please click here for Hand Carried Freight Guidelines.
Summit Hand Carried Freight
1009 Olive Way
Seattle, WA 98101
- 8’4” Height Clearance
- Access via the Summit Parking Garage on Olive Street (1009 Olive Way).
- This area services all levels and areas of the Summit building.
- Standard full-size vans will clear this entry only. No trailers can be accommodated.
Arch South Hand Carried Freight
1400 8th Avenue
Seattle, WA 98101
- 6’5” Height Clearance
- Exhibitors must use the 8th Avenue Arch Garage entrance (1400 8th Avenue).
- This area typically services Halls 4ABC and Level 6.
- Standard full-size vans will not clear this entry.
Hand Carried Fright Hours of Operation (For Summit and Arch)
Tuesday, March 4 8:00 AM to 6:00 PM
Wednesday, March 5 8:00 AM to 8:00 PM
Thursday, March 6 8:00 AM to 10:00 AM
Friday, March 7 (Restocking only) 6:45 AM to 10:45 AM
Saturday, March 8 (Restocking only) 6:45 AM to 10:45 AM
Sunday, March 9 (Restocking only & Move out) 6:45 AM to 10:45 AM & 5:00 PM to 11:55 PM
Monday, March 10 8:00 AM to 11:00 AM
BRING YOUR OWN CARTS
To expedite your work, we have a limited number of flatbed carts available on a first come, first served basis. Carts are checked-out at the HCF zone in the garage. Please return the cart when finished.
COMPLIMENTARY PARKING
Complimentary parking is available for exhibitor load in in designated areas, as space allows, at both the Arch and Summit locations only if you enter and exit within one hour. You can have your parking ticket validated at the HCF Service Desk.
MARSHALLING YARD
Marshalling Yard Address
Marshaling Yard
9645 MLK Jr Way S
Seattle, WA 98118
Marshaling Yard hours of operation:
Tuesday, March 4, 2025 6:30 AM to 5:00 PM
Wednesday, March 5, 2025 6:30 AM to 7:00 PM
Sunday, March 9, 2025 4:00 PM to 10:00 PM
Monday, March 10, 2025 6:30 AM to 10:00 AM
Additional details can be found on the GES Marshaling Yard and Direct Deliveries Information.
*All delivering Carriers and Oversized Privately Owned Vehicles (POV) taller than the height allowances below are required to go to the marshaling yard before proceeding to the loading dock.